To participate in the Ray White Hatea Loop Challenge, you must;
Enter as part of a workplace/organisation team.
Teams can be made up of 3 or more employees/volunteers/immediate family members and must be 14 years and older.
You can be invited by the workplace/organisation to join a team provided the person is either:
Not able to represent their workplace/organisation because the workplace/organisation is not entering a team
They work in a team of 2 people or less or as independent contractors or are currently unemployed.
There are no maximum entries per team. Please note that registering a team does not secure your entry/entry fee, you have to complete an online entry form or submit the bulk upload spreadsheet for each team member to secure their spot as part of that team.
Can volunteers in our organisation/workplace be part of our team?
Yes, but volunteers must have at least carried out 20 hours or more per year.
The approximately 4.8km run/walk event will begin and finish at the Hīhīaua Peninsular heading through the Town Basin following the Hatea Loop - Huarahi o te Whai shared path in a clockwise direction, crossing the Canopy Bridge, heading along Riverside Drive to Te Matau a Pohe Bridge and crossing the Kotuitui Whitinga footbridge to the finish area.
Participant Check-in is compulsory for all participants. You will need to provide your My Vaccine Pass and Photo ID (preferably a driver’s licence or passport) to collect your race number, timing strip, and race pack. As Sport Northland is an indoor area, face coverings will be mandatory.
Once you receive your bib number at Sport Northland, this will become proof of your My Vaccine Passport, which is required to participate in the event. Because your bib number is proof of your My Vaccine Passport, participants won’t be able to have their race bib collected on anyone's behalf this year.
Sport Northland, 97 Western Hills Drive Kensington, Whangarei 0112
Date for collection
Wednesday 7 December, 9.00 am – 7.00 pm
Thursday 8 December, 9.00 am - 2.00 pm
(From 3 pm onwards you may collect your bib number from the Start/Finish)
A bib sighting checkpoint will be situated at the entrance to the start/finish. You cannot enter the start/finish area without having your race number attached to you. If you have friends/family attending, they will be required to show their My Vaccine Passport and Photo ID (preferably a driver’s licence or passport). Not applicable to children under 12.
6.00 pm - all participants have to be at the safety briefing by 5.45 pm
The Event Organisers reserve the right to modify the start time if required.
Hīhīaua Peninsular, Whangarei (located near A’Fare & the Waka and Wave Sculpture, Lower Dent St/Reyburn House Ln)
Drink stations & Toilets
A drink station with water will be positioned at the start/finish area.
Toilets are located at the start/finish area at Hīhīaua Peninsular. There are also council public toilets located at the Town Basin playground and on Riverside Dr adjacent to the skate park.
Prize Giving & After Party Celebrations
Participants can bring food and a BBQ on the night. There will be a coffee truck available for participants. Whangarei District Council regulations stipulate that the Hatea Loop and Hīhīaua Peninsular is an alcohol free space 24/7 so we ask that this is respected.
Live music from band "Loose Change" will proceed after the start and straight after the prize giving. Workplaces can book a spot for their workplace tent (to be done when entering the event, spaces are limited).
Prize giving will be held at 7.15pm at the start finish area.
Participants must be present at prize giving and show their event number to claim their prize.
Yes! Get your workmates together and create an awesome fancy costume and you could be into win a prize.
Purchase yourself a plain white shirt when registering and see the splash of colours appear before your very eyes or if your not keen about the coloured powder (but why would you enter 🤣) purchase a red shirt and our colour station marshals won't aim for you, however, we can't guarantee the powder won't reach you.
Photos & Results
There will be an opportunity to get your team photo prior to the event from 5.15pm under the archway at the start/finish or after your team has completed the event at 7pm until the prize giving begins at 7.15pm. Langwoods photography are taken the event photos and will be available to view on our Facebook page https://www.facebook.com/sportnorthlandevents
Finisher’s results will be available online at www.hatealoopchallenge.co.nz post event.
There is NO parking available at the event area, ALL participants and spectators will have to park in and around the local council car parks or on side streets where parking is permitted.
Each workplace team will need to choose which industry category they wish to enter under. Each team within their industry category will be competing for that industry category trophy. The times of the first three participants across the line in each team will go towards their team time which will be used to calculate the winning team of each industry category and overall team.
Teams can enter in the following industry categories (or if your specific category is not there, select the industry closest to yours)
Sport and Leisure/Tourism
All teams are automatically entered in for the ‘overall team’ trophy and all participants are automatically entered in for the fastest overall male and female trophy.
Workplace CEOs, General/Regional Managers, business owners etc can also select to go in to the “Big Boss” category where workplace “Big Bosses” will compete against each other for the fastest overall male and female Big Boss trophy – select the check box on the entry form for your boss.
The event will use the computerised timing system. All entrants will have their time recorded by an electronic strip tag connected to the back of their event.
It is your responsibility to ensure that you are wearing the race event number and timing tag that has been registered to you. Please do not mix these up with other participants.
Gun time will be used for official results.
Event Safety/ First Aid Information
St Johns Ambulance will be positioned at the start/finish area.
Please inform a marshal if you or someone else requires assistance on the course. A tail marshal will follow the event.
The event is held on public pathways.
Take extreme care when approaching driveways and side roads – expect vehicles.
Where there is a lane coned for participants, you are required to remain within the cones at all times, so as to ensure your safety and the safety of others.
Take extreme care when passing other participants.
Marshals will be wearing high visibility vests and are there for your safety, follow their instructions and those of the event organisers at all times.
There will be a lead cyclist preceding the first participant and a tail marshal following the last participant. If assistance is required please stop and wait for the tail marshal, or notify a marshal on the course.
Due to health and safety planning no wheeled conveyances (e.g. baby buggies, roller blades or skate boards) or children in backpacks are permitted in this event.
No animals (except guide dogs) are permitted to accompany participants during the event.
Please obey all traffic laws and regulations.
For your safety the use of iPods/MP3 players is discouraged. Should you choose to use an iPod/MP3 player during the event please have the volume at a level that ensures you are aware of your surroundings and other participants, please also be aware that your device might get wet during the event.
In the unlikely event of cancellation, notice will be given on The Hits radio station and posted on the Hatea Loop website and on Sport Northland Events Facebook Page. Where possible attempts will be made to email participants who have supplied an email address with their entry. While we will endeavour to make a decision to cancel the event as early as possible, due to the nature of such events situations can occur quickly and without warning close to the start of an event.